If a business decides it’s interested in using a virtual room, they need two essential features that are highly secure storage of its files/documents, and easy access for team members. Depending on the industry and project and the number of users and the length of time of the project, there are a variety of pricing options for a VDR that include per-page pricing, per-user pricing pricing based on size of storage as well as a flat monthly cost.
Many vendors charge according to the number of gigabytes. This pricing model is perfect for projects that have relatively small text files, however it can be costly for companies trading large audio or video files.
The price of a VDR is also contingent on the administrator access granted to the system. Some providers allow for unlimited admins, which can make the platform pricier; however, this feature streamlines processes and speeds up due diligence.
Integration with other platforms, like Slack or Microsoft Office (for instance) can enhance the user experience and functionality. These integrations are typically more expensive than those that do not have integrations.
The duration of the project will often influence the cost of a virtual data room, as a vendor typically provides an agreed price for a number of months, and then charges monthly after that. Some vendors, like DealRoom, offer discounts for M&A deals and let you end your contract at the time the deal is complete. This is particularly beneficial for businesses who aren’t sure how long a project will last.